Desktops, laptops, tablets, cell phones – our lives revolve around the data on our devices and it can all be lost in a flash if we don’t do data backup.
According to some sources, thieves make off with a laptop every minute in the U.S. More than 70 million cell phone users lose their cell phones each year. And data destroying viruses and ransomware continue to infect thousands of computers each month.
Data loss also results from hard drive failure, the wrong keystroke that deletes all files, or physical damage. A misguided cup of coffee or a broken pipe. A fire.
Whatever causes your data loss, you are going to need data backup so you can get on with your business – or your life – with minimal disruption.
What if you suddenly lost your customer database?
Or all the records of your store inventory?
Your staff files?
Or your entire corporate history?
It happens to businesses every day. Virus attacks, ransomware that locks down your files, a theft of office computers or a fire that destroys your office area. Loss of business data can mean loss of your business – and that’s a threat you can’t afford to ignore.
Data backup for business is important.
When you have a solid and secure data backup plan working in your business, you can rest a lot easier knowing you can quickly rebuild any software programs and data lost.
Note – Simply making a copy of important files on an external drive kept at your location is not a good backup plan. That external drive could fail, be stolen, or be damaged by fire or flood at your building.
We can help you back up images, registry files, software, operating systems and documents.
When selecting the data backup option for your use, you may want to consider:
• Who will set it up – and how hard is that set up going to be?
• What will the backup cost over time – both in hardware/software and in time to manage the system
• How much storage space will you need? Will you back up everything – or just changes or new data since the last backup?
• How secure will your data be?
• How often do you need to back up data? Another way of looking at this is to determine your Recovery Point Objective or the maximum amount of date that you are willing to risk losing.
• How long does a backup take?
• And this is an important one – how easy is it going to be to access your data when you need it? What is the Recovery Time Objective or your business can be down while you wait for the backup data to be repopulated?
Call on the data backup and security professionals at Olympia Computer for help in answering these questions and designing the right backup strategy for you.
The best data backup strategies use a 3 – 2- 1 approach.
3 - Make 3 copies of your data
2 - Keep those copies in 2 separate backup options (a local hard drive and the cloud or multiple hard drives, for example)
1 - Store at least one copy of the date in a remote location. Do not store this backup copy in the desk drawer or next to the computer that was just backed up. Get it out of the building if at all possible. For extra security, many businesses even opt to store their backups in different regions of the country.
Your plan should identify how you will back up the data, how often you want the data to be backed up, where the backup will be stored and how it will be transported to that location. For each step, a good plan identifies who will handle the backup task.
We can help you craft a data security strategy that is easy to use and keeps your data secure.
Data backup comes in many forms. It can be as simple as physically making a copy of an important document and storing it in a safe and distant location. For digital files, however, data backup becomes a little more complex.
Computer, tablet and phone files can be backed up to removable media like usb flash drives, dvds, cds, jump drives, pen drives, or thumb drives. These backup devices work well to capture laptop or desktop data, but don’t hold a lot of data (typically from 128 MB to 256 GB) and are easy to lose.
External hard drives provide more capacity for backing up data, holding up to 10 TB. They are relatively easy to use either wired or wireless and portable for storage off site.
Cloud storage offers the most capacity. Cloud storage simply refers to storing data on another highly secure computer at a remote location. Cloud options allow for back up in encrypted format and transmission to secure remote locations via the internet.
System image is a backup of your whole hard drive. The process saves operating system and drivers as well as your files and programs.
Our professional data security experts will help you determine which form of data backup works best for your business.
When it comes to backing up computer data, we are talking about three types of data backup:
Full - Just as the name implies, this is a total backup and copies all the files. A full backup can be time consuming and may require a lot of valuable real estate to store back up files. Businesses often do a full backup only after they make major changes to the data so to protect your data between full backups, you may need to add another type of backup as well.
Differential – A differential backup copies only those files that are different since the last full backup. Businesses frequently do a full backup once a week and then add a differential backup each day to capture new data for everything that happened since the full backup.
Incremental – an incremental backup refines the backup process one step further. Incremental backups only copy the data since the last backup of any kind. So if you ran a full backup on Monday, you could run an incremental backup on Tuesday through Sunday to capture only the data that changed each day. Because you are backing up much less data each time, incremental backups are faster to run. However, they can take longer to replace data if you need to use the backup, because you need to run all the incremental backups one by one to capture all the data since the last full backup.
Not sure how much backup your business requires for good data security? We can help.
Your data backup system can fail for many reasons.
Whatever the reason for the failure, a data backup breakdown means you may not have that data when you need it most. Don't take that chance - give us a call now to get a complete analysis of your file and image backup system.
Call today for an analysis of your current system or help designing the backup system you know you need.
"Olympia Computer makes sure my business and personal data get backed up on a regular basis. And I like that they don't just rely on "what the computer says" - they test the system and make sure everything is working right."
Lee S - West Olympia
Families have been managing data protection for decades. By sharing copies of photographs or family documents with distant relatives, we create a backup of our picture. Even that prized pound cake recipe passed around at the family reunion is a form of “grass roots” data backup. If mom misplaces her copy, Aunt Sue likely has one you can reproduce.
Today, however, much of the data of our daily lives exists on devices. So data backup at home becomes more about digital backup.
Photo albums, cell phone contacts, banking information, health information and even tax returns all get lost if the device that holds them is lost, stolen or destroyed. One good rule of thumb is to back up anything that would be impossible or difficult to reproduce if you lose it.
You may want to consider creating a regular data backup to protect
Keep in mind that services like Google Drive are really designed to sync files between devices. Because they don’t allow for encryption, we don’t recommend them for saving anything you want to keep private.
Good personal data backup can be as simple as a flash drive stored in a safe deposit box or at a friend’s home, if you remember to backup on a regular basis.
Or a computer consultant can help you create a backup plan that provides more security by uploading files to the cloud on a set schedule.
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